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Route A: Submitting New Application For PHD Admission
Applicants for admission to the September 2018 intake must meet their proposed graduate program’s internal IDF deadline. Deadlines will vary from mid November to mid January; applicants are to contact their proposed graduate program to confirm that program’s internal IDF deadline.
Students must complete an International Doctoral Fellowship application by the deadline date specified by their graduate program. Applications must be submitted directly to the graduate program in which the student will be registered. Graduate programs must determine an internal deadline for students in their program. It is important for graduate programs to establish a deadline that will allow sufficient time to provide nominations for the annual College of Graduate Studies deadline of February 2, 2018.
On the basis of the submitted admission application materials, graduate programs will select a maximum of two nominees to the campus wide IDF competition. Graduate Programs are responsible for submitting the nomination package to the College of Graduate Studies for those nominated to the campus wide competition. Each nomination must include the IDF application form (posted below). Two reference letters and transcripts from the online admission application plus the IDF application form will comprise the application file to be considered by the Scholarship & Awards Committee.
Route B: Fast-Track/Transfer From Master’s Program To PHD Program(No Admission Application)
Master’s students who intend to fast-track/transfer from their Master’s program to the PhD program as of September 2018 must contact their graduate program to indicate their interest in being considered for the IDF competition by their graduate program’s internal IDF deadline. Deadlines vary by graduate program and range from mid November to mid January. Applicants are to contact their proposed graduate program to confirm that program’s internal IDF deadline. Those nominated to the campus wide competition are required to submit an IDF application form to their Graduate Program (posted below). The graduate program will use reference letters from the applicant’s previous admission application. The IDF application, two references and all transcripts will comprise the nomination file to be considered by the Scholarship & Awards Committee.
Graduate programs will provide a maximum of two nominations for the IDF competition from amongst their applicants for new admission in the PhD program or from fast-track/transfer from Master’s to PhD program for September 2018. Graduate programs will select their nominees, assemble the nomination files (see application procedures above) and submit complete nomination files, via email, to the College of Graduate Studies by 4 p.m. on February 2, 2018.
Please note: the expectation is that graduate programs intend (as best they know at the time of nomination) to make an offer of admission to their incoming IDF nominees; it is not required that an offer of admission has, in fact, been made as of the IDF nomination deadline. Admission timelines vary by graduate program and many graduate programs make their admission offers after the end of January.
A complete nomination file comprises the following:
Signed IDF nomination form
IDF application form
Two reference forms
For new PhD admits, will be taken from the admission application
For fast-track/transfer students from Master’s to PhD, taken from the applicant’s previous admission application
All postsecondary transcripts
For new PhD admits, will be taken from admission application
For fast-track/transfer students, will be taken from the admission application
For UBCO/UBC record, the SISC Academic History can be submitted in place of an official UBC transcript
Submitting nomination files to the College of Graduate Studies:
Graduate programs will email their nomination files, as a single PDF document for each nomination, to firstname.lastname@example.org by February 2, 2018.
With a focus on recruitment of incoming doctoral students, International Doctoral Fellowship recipients will be selected through a cross campus competition from amongst nominations submitted by graduate programs to the College of Graduate Studies in late January. The College of Graduate Studies Scholarship and Awards Committee will adjudicate the fellowship applications. Funding offers will be made in late February/ early March.
The Dean of the College of Graduate Studies will approve the recommendations of the CoGS Scholarship and Awards Committee.
Conditions For Award Holders:
Confirmation of Condition of Admission:
The IDF will be processed without confirming that the condition of admission was met. However, students are still responsible to meet the condition of their admission by the deadline specified in their offer letter (typically within 12 weeks of starting their program). If the condition of admission is not met, the UBC award will be cancelled, and the student will be required to repay all funds received from the award.
Conditions Pertaining to Satisfactory Progress:
Award holders must maintain satisfactory progress in their program of study and remain registered as a full-time student for each term of the scholarship payment.
Conditions Pertaining to Deferrals:
Students can only defer their International Doctoral Fellowship until January (Winter Term 2) of the same academic year the award was offered. If they are unable to take up their admission for Winter Term 2, they will not receive the award and it will go to the next recipient from the adjudication process. However, they are still eligible for nomination by their graduate program for the following September adjudication process if they meet all the criteria.
Conditions Pertaining to a Leave of Absence:
Award holders are not eligible to receive award payments while on approved academic leave from their program. Please advise the College of Graduate Studies to arrange for the suspension of your award payments until your return from on-leave status.
Conditions Pertaining to Transferring to Another Area of Study:
If an award holder “transfers” out of the program that nominated them for the award (i.e. from one department to another), the student may retain the full scholarship payment only if both departments are in agreement.
Conditions Pertaining to Withdrawals:
If an award holder withdraws from the program that nominated them for the fellowship, the funding received during the term for which the withdrawal is processed, will be recovered by the College of Graduate Studies and returned to the nominating program for further allocation.